Tag: Printers and Scanners

Amazon Alexa to support voice-activated printing

Article

Amazon Echo on kitchen bench press photo courtesy of Amazon USA

Amazon has improved on the way you can order documents to be printed via the Echo or Alexa-compatible device

Amazon launches Alexa Print, a way to print lists, recipes, games and educational content using your voice | TechCrunch

From the horse’s mouth

Amazon Alexa

Introducing: Alexa Print (Product Page)

What Can I Print (Product Page with Key phrases)

My Comments

Initially, Amazon partnered with HP to offer voice-activated document printing. That is where you could ask Alexa to print out colouring pages, sudoku puzzles, ruled paper and the like. But this tied HP’s ePrint documents-on-demand ecosystem to the Amazon Alexa voice-driven home assistant platform and limited this feature to HP ePrint-capable network printers. Some other manufacturers then bound their online printing functionality to Amazon Alexa so as to provide some form of voice-driven printing functionality.

Brother DCP-J562DW multifunction printer positioning image

.. even through printers like this Brother DCP-J562DW multi-function printer

Now Amazon evolved this feature to work with any network printer that supports IPP-based driver-free printing. That is usually a machine that supports Apple AirPrint or the Mopria driver-free printing protocols, which encompasses most of the printers made over the last five years. Here, the documents would be held on or constructed by Amazon’s servers rather than on HP’s servers.

To get going, you have to say “Alexa, discover my printer” to get started. This would have your Amazon Echo or similar Alexa-capable device discover any network printer on the same logical network as itself. On the other hand, you could use the Alexa app to discover the printer. This would require you to tap the “+” icon then select “Add Device”, then choose “Printer” as the device class to add. It will list any compatible printers on your home network so you can add them.

The Alexa app gives you fine-grained control so you can rename printers like the “Upstairs printer” or “Kitchen printer”; or allow you to delete or disable discovery of specific machines.

Amazon has, at the moment, partnered with particular publishers to offer printable items and has set up some basic printable items like ruled paper, arithmetic worksheets and the like to get you going. There is the ability to turn out crosswords including their answers along with recipes, which may be a rough-shot.

HP OfficeJet 6700 Premium business inkjet multifunction printer

.. or this HP OfficeJet 6700 desktop multifunction printer

It also ties in with the ability for you to use Alexa to buy first-party (genuine) ink or toner for your printer through their online storefront. Here, it will know which cartridges fit your machine, but the question is whether there will be the ability for you to specify standard-yield or high-yield consumables. That is because some manufacturers like HP and Brother offer their consumables in differing yield levels which may suit your needs or budget better.

At the moment, the number of printable resources will be limited until Amazon encourages Alexa Skills developers to build out Skills for this platform that support printing. Here, it could he things like asking for a rail timetable to be printed out or Amazon could even exploit Alexa Print to facilitate transactional printing like turning out tickets and boarding passes.

It will be interesting to see whether Google or Apple will bind the driver-free printing platforms that they own or partner with and their voice-driven assistant platforms to allow this kind of printing using them.

HP to start a bug bounty program for its printer firmware

Articles

HP OfficeJet 6700 Premium multifunction printer

HP to implement a bug bounty program to assure high-quality secure firmware for their printers like thisi OfficeJet.

HP Becomes the First Printer Maker to Launch a Bug Bounty | Tom’s Hardware

HP Launches $10,000 Bug Bounty for Printers | ExtremeTech

My Comments

Over the last few years, dedicated-function devices like printers, videosurveillance cameras, routers and the like have been identified as a weak point when it comes to data security.

This has been highlighted through some recent cyberattacks like the Mirai botnet attack which was driven by dedicated-function devices like videosurveillance cameras running compromised firmware along with recent security exploits associated with home and SOHO routers being able to run compromised firmware. There is also the fact that manufacturers are building the same kind of computer power in to these devices as what would be expected from a regular computer through the 1990s or 2000s. There is also the fact that these devices can be seen as an entry point in to a network that handles confidential data or be used as an onramp for a denial-of-service botnet.

Hewlett-Packard have answered the reality of firmware integrated within their printers by starting a bug-bounty program where software developers, computer hackers and the like are paid to “smoke out” bugs within this firmware. Then this leads to meaningful software updates and patches that are sent out to owners of these devices, typically through an automatic or semi-automatic installation approach. It is a similar practice to what Microsoft, Apple and others are working on to make sure that they are running high-quality secure operating-system and application software.

This has been seen as of importance for printers targeted initially at the enterprise market because they would be processing significant amounts of company-confidential data in order to turn out company-confidential documents. But this approach would have to apply to home, SOHO and small-business machines as well as the larger workgroup machines found within the enterprise sector. This is because these kind of machines can be used by people working at or running a business from home along with those of us in charge of small businesses or community organisations.

By HP setting an example with their printer firmware, it could become a standard across other vendors who want to maintain a culture of developing high-quality secure firmware for their dedicated-function devices. This is more so as the consumer and enterprise IT market raises expectations regarding the software quality and security that affects the devices they use.

What is happening with driver-free printing

What is driver-free printing?

HP OfficeJet 6700 Premium business inkjet multifunction printer

Driver-free printing like AirPrint allows for use of printers like this HP OfficeJet without the need to install drivers or extra software on host computers

This is to be able to use a printer with a host computing device without the need to install drivers or additional software on that device.

The current situation with most operating systems is that since the rise of page-based printers, you had to install additional driver software to get all the software on your computer to work with your printer.

This involves one having to know what make and model the printer was and how it was connected to the host device. Then one would be  downloading the software from the printer manufacturer’s Website or the computer platform’s app store and installing it on that computer or loading it from media supplied with the printer by the manufacturer.

Of course, how your printer connects to your computer or mobile device, be it through a USB cable, a Bluetooth link or a network is about the physical link to that printer. Most of the standards associated with these connection methods don’t provide support for driver-free printing.

Why is there an imperative for driver-free printing?

Mobile computing

You could print from a mobile-platform tablet like this Lenovo to a range of printers without installing lots of extra apps. Infact you can use Mopria to print from this Lenovo Android tablet driver-free.

A key imperative behind driver-free printing is the concept of mobile computing. It is about using highly-portable computing devices like laptops, smartphones and tablets for personal computing no matter wherever you are. This may include being able to use someone else’s printer or a public printing facility to get that document or photo printed there and then.

Similarly it can be about paying a service provider to perform advanced printing tasks such as bulk printing and document finishing for a small business or community organisation, or a photo lab to turn out a special photo as a large high-quality print on glossy paper.

Dedicated Computing Devices

Furthermore, it can be about the idea of providing a computing device, especially a dedicated computing device with printing abilities. A key application would be interactive TV supported by a smart-TV or set-top-box platform. In this scenario, a viewer could do something like print out a recipe from a cooking show that they view on demand just by using the remote control.

Business users may find that driver-free printing may benefit point-of-sales technology especially if they are dealing with pure-play devices like cash registers and payment-card terminals. As well, this class of device would benefit exceptionally due to the goal not to admit any more software than is necessary and having the requirement to use only previously-vetted software.

Similarly, it can also benefit the concept of complementary-capability printing amongst multiple printers by allowing one to, for example, make a colour copy using the scanning functionality of a monochrome laser multifunction printer and a pure-play colour printer,

Accessible Computing

In the case of accessible computing, some blind users are using PDA devices which use tactile data input similar to a Perkins Braille typewriter and voice or Braille tactile output. Here, these users want to yield information in hard-copy form for sighted users but these devices have the same software requirements as a dedicated computing device. Typically they would have to work according to common standards for driver-free printing.

Similar devices are being constructed to allow people to live a life independent of particular disabilities and these will benefit from driver-free hard-copy output.

Efforts that have taken place to achieve this goal

In the early days of personal computing, Epson used their ESC/P codes as a defacto standard for determining how dot-matrix impact printers format the characters they print if anything beyond ordinary ASCII text was required. This was effectively used by every manufacturer who offered dot-matrix and similar printers whether through licensing or emulation.

A similar situation took place with Adobe with PostScript and HP with PCL as common page-description languages for laser and inkjet page printers. Again, other manufacturers took this on with licensing or emulation of the various language-interpreter software for their products.

These standards fell away as GUI-based operating systems managed printing at the operating-system level rather than at the application level. This was underscored with some printer manufacturers working with Microsoft to push forward with GDI-based host-rasterised printing leading towards cost-effective printer designs.

There have been some initial efforts taking place for driver-free printing in particular application classes, especially where dedicated-function devices were involved. This was through the persistence of ESC/P and the ESC/POS derivative printer-control protocol within the point-of-sale receipt printer space, along with the use of PictBridge as a driver-free method for printing photos from consumer digital cameras.

Similarly some managed-business-printing and service-based-printing platforms implemented a “single-driver” approach for printing using these platforms. This was to achieve a goal towards one installable program needed to become part of the platform and print to any machine the user is authorised to print to regardless of make and model. But it didn’t really answer the need for true driver-free operation for a printing environment.

As the home network became more common and was seen as part of the home-entertainment technology sphere, the UPnP Forum and DLNA made attempts at driver-free printing as part of their standards. It was positioned as a way to allow, for example, Smart TVs, electronic picture frames and set-top boxes to yield hard-copy output of photos for example. HP were the only vendor whose mid-tier and premium consumer printers answered these standards as I have discovered while reviewing some of their products.

The Printer Working Group started working on IPP Everywhere as a way to achieve driver-free printing via the network or direct connections for both consumer and business applications. This even was about exposing printer capabilities and features without the need of adding in special software to do something like stapling or supporting PIN-driven secure job release.

One of the standard page-description languages specified for IPP Everywhere was the Adobe PDF format which is infact used for “download-to-print” situations. This is because it is seen as a file format that represents “electronic hard copy” and the common practice in the “download-to-print” use case is to prepare a document as a PDF file before making it available. The IPP Everywhere approach also included and defined a use case of “printing by reference” where the printer “fetches” the PDF document off the Web server via a known URL for printing rather than the user downloading it to their computing device in order to turn out a hard copy of it.

Apple iPad Pro 9.7 inch press picture courtesy of Apple

Most iPhones and iPads implement AirPrint to allow for driver-free mobile printing

Apple was the first to make a serious breakthrough for driver-free printing and the IPP Everywhere goal when they added AirPrint to the version 4.2 of the iOS platform. This was important for iOS due to the desire not to add any extra machine-specific code for particular printers since the iPad, iPhone and iPod Touch were mobile devices with constrained memory and storage space.

Google initially achieved something similar with their Google Cloud Print ecosystem which was being pitched for ChromeOS and Android. But this worked as a cloud-driven or hosted variation of print management solutions pitched at enterprises which offered a form of driverless or universal-driver printing to that user base.

But the Mopria Alliance have made a serious step closer with driverless printing by creating a network-based printing infrastructure for the Android platform. Google followed up the Cloud Print program with the Android Print Service software ecosystem which uses “plugins” that work in a same way to drivers. Here, the Mopria Alliance, founded by Canon, HP, Samsung and Xerox, worked towards a single plugin for driver-free printing and had these companies install firmware in their machines to present themselves across a logical network to Mopria-compliant hosts as well as process print jobs for these hosts.

What needs to happen

All printers that work with any network need to support AirPrint, IPP Everywhere and Mopria no matter what position they hold in a manufacturer’s product lineup. This will then incentivise the idea of driver-free network printing.

The IT industry also needs to investigate the use of device classes / profiles within the USB and Bluetooth standards to facilitate driver-free direct printing. This is because USB and Bluetooth are seen as connection types used for directly connecting a peripheral to a host computer device rather than connecting via a network. As well, driver-free direct printing could open up more use cases involving printing from dedicated-function devices.

Similarly, Microsoft needs to implement Mopria and/or IPP Everywhere in to Windows as part of a default print driver delivered with the desktop operating system. This would then allow for truly-portable printing from laptops, tablets and 2-in-1s running the Windows operating system.

Driver-free printing could come in to its own with interactive TV especially when you are dealing with cooking shows like MasterChef

A use case that needs to be put forward for driver-free printing is its relevance with interactive TV. In this case, it could be about watching a TV show whether linearly or on-demand, including watching content held on Blu-Ray discs and being able to, at a whim, print out resources relating to that show. Situations that can come up include printing a “white paper” associated with a public-affairs show or printing a recipe that was demonstrated in a cooking show. Even advertising could lead towards the ability for users to print out coupons in response to advertised specials, something that would be valued in the USA where clipping coupons for special deals is the norm; or complete a booking for an advertised event with the printer turning out the tickets. Such a concept can also extend to other “lean-back” apps offered on a smart-TV platform by providing a printing option to these apps.

But this would be about achieving a user experience that is about selecting the resource to print and instantiating the print job from a 10-foot “lean-back” user experience using a limited remote control. It would also include advertising the fact that printable resources exists for that show that you can print using the interactive-TV platform. Similarly, interactive-TV platforms like HBBTV, media-storage platforms like Blu-Ray, and smart-TV / set-top-box platforms like tvOS, Android TV or Samsung Smart Hub would need to support one or more of the driver-free printing platforms. In the case of tvOS, Apple could simply add AirPrint functionality to that set-top operating system so you could print from your Apple-TV-based setup.

The idea of driver-free printing will also be relevant to the smart home especially if it is desirable for devices therein to be able to provide hard copy on demand. For example, kitchen appliances that have access to online recipe libraries, an idea positioned by most of the big names in this field, may benefit from this feature because you could configure them to be set up for a particular recipe while your printer turns out the actual recipe with the ingredients list. But this concept will need to be driven by the use of “print by reference” standards for access to online resources.

As well, a driver-free printing setup should be able to recognise label and receipt printers in order to permit transaction-driven printing using these devices. For example, address labels could be turned out as a sheet of paper with all the labels on a regular printer or as a run of labels emerging from a label printer.

How could this affect printer design and product differentiation

The use of driver-free printing won’t deter printer manufacturers from improving their products’ output speed and quality. Infact, the use of standard page-description languages will lead towards the development of high-speed coprocessors and software that can quickly render print jobs sent to them in these formats.

There will also be a competitive emphasis on the number of functions available at a multifunction printer’s control panel with this being driven by app platforms maintained by the various printer manufacturers. Like with smart TVs, it could lead towards third parties including alliances developing app platforms for manufacturers who don’t want to invest in developing and maintaining an app platform.

Let’s not forget that printer manufacturers will maintain the “horses for courses” approach when it comes to designing printer models for both home and business use. But it will lead to an emphasis on refining the various product classes without needing to think about shoehorning driver and print-monitor software for the various host devices.

Conclusion

Once we see driver-free printing, it can lead towards simplified real plug-and-play printer setup for all kinds of users. Similarly it opens up printers towards a large class of device types beyond mobile and desktop computing devices.

USB hubs and dedicated-function devices–issues that may be of concern

There are many of the USB hubs that allow multiple USB devices to be connected to the one USB port. As well, some devices like external hard disks and keyboards are being equipped with their own USB hubs.

Brother HL-L8350CDW colour laser printer USB walk-up socket

USB sockets on printers like this Brother colour laser won’t easily support USB hub operation even if they have a use case for that application

The use of a USB hub is also used as an approach for creating multiple-function USB peripheral devices. Similarly, a device with multiple USB sockets for connecting peripheral devices would have the socket collection seen as a “root hub” if one controller chipset looks after that socket collection. It can also appeal to dedicated-function devices like routers, NAS devices, home entertainment or automotive infotainment setups offered in the aftermarket context where the manufacturer sees these devices as the hub of a system of devices.

USB hubs are divided between the “bus-powered” types powered by the host device and the “self-powered” types that have their own power-supply. The latter type can be a USB device like a printer or external hard disk that has its own power supply or a “bus-powered” USB hub that has a DC input socket for a power supply so it can become a “self-powered” hub.

Belkin USB hub

A typical USB hub which may cause problems with concurrently running multiple devices from a dedicated-function device

The idea of implementing a USB hub with a dedicated-function device can have a strong appeal with a variety of device types and combinations. For example, a router would implement a USB port for connecting a USB Mass-Storage Device like an external hard disk so it can become its own file server but also see this port for use with a USB mobile-broadband modem as a failover Internet-connection option. Or a business-grade printer which supports PIN-protected “secure job release” may use a keypad compliant to USB Human-Interface-Device specifications connected to its USB port which facilitates “walk-up” printing from a USB memory key. Even a Smart TV or set-top box may use the one USB port for viewing files from one or more Mass-Storage devices and / or work with a Webcam and a software client to be a group videophone terminal.

Technics Grand Class G30 hi-fi system with media server press image courtesy of Panasonic

USB sockets on consumer-electronics equipment may not properly support USB hubs

To the same extent, this could be about a setup involving a multifunction peripheral device. An example of this would be a USB keyboard with an integrated pointing device like a trackpad, trackball or thumbstick being connected to a games console or set-top box, with this setup allowing for the pointing device serving to navigate the user interface while the keyboard answers text-entry needs.

A problem that can occur with using USB hubs or hub-equipped USB peripherals with dedicated-function devices like printers, NAS devices or consumer-AV equipment is that such devices may not handle USB hubs consistently. For example, a USB keyboard that has a hub function may not be properly detected by a set-top box or games console.

This can happen due to a power limit placed on the host’s USB port, which can affect many devices connected behind a bus-powered USB hub. Or a very common reality is that the firmware for most dedicated-function devices is written to expect a single USB device having only one function to be connected to the device’s USB port.

What needs to happen is for a dedicated-function device to identify and enumerate each and every USB peripheral device it can properly support that is connected to its USB port whether directly or via a hub. This would be based on how much power is comfortably available across the USB bus whether provided by the host or downstream self-powered USB hubs. It is in addition to the device classes that are supported by the host device to fulfil its functions.

I previously touched on this issue in relationship to USB storage devices that contain multiple logical volumes being handled by dedicated-function devices. This was to address a USB memory key or external hard disk partitioned to multiple logical volumes, a multiple-slot memory-card adaptor presenting each slot as its own drive letter or devices that have fixed storage and removeable storage. There, I was raising how a printer or a stereo system with USB recording and playback could handles these USB devices properly.

Then the device may need to communicate error conditions concerning these setups. One of these would be a insufficient-power condition where there isn’t enough power available to comfortably run all the devices connected to the USB port via the hub. This may be with situations like external hard disks connected to the host device via a bus-powered hub along with other peripherals or a self-powered hub that degrades to bus-powered operation due to its “wall-wart” AC adaptor falling out of the power outlet or burning out. Here, such a status may be indicated through a flashing light on a limited-interface device like a router or a USB “too many devices” or “not enough power” message on devices that have displays.

If the USB bus exists with the hub in place but none of the connected devices are supported by the host’s firmware, you could see an error message with “unsupported devices” or “charging only” appear on the device. Otherwise, all supported devices would then be identified and enumerated no matter where they exist in the USB chain.

In this kind of situation, there would be an emphasis on using class-driver software for the various USB Device Classes that are relevant to the device’s functionality although there are some situations like USB modems may call for device-specific software support.

What would be essential for the USB hub or multifunction device to work properly with a dedicated-function device is that the device’s firmware has to support the USB Hub device class, including providing proper and consistent error handling. To the same extent, AC-powered devices like printers or home-entertainment equipment would need to provide a power output at its USB ports equivalent to what is offered with a regular desktop computer’s USB ports.

Creating “download-to-print” material for a distributed-printing campaign

Brother HL-L8350CDW colour laser printer

Brother HL-L8350CDW colour laser printer – could work with “download-to-print” campaigns

Increasingly, it is becoming feasible to turn out flyers and other print-ready material that can be printed on a distributed basis. That is where people can use their own inkjet or laser printers to turn out the material, underscoring the role of these printers as a small-business short-run printing press, or deliver it to a print shop for higher-capacity better-quality printouts. For that matter, the big office-supply-store chains like Office Depot, Staples and Officeworks do this kind of printing for reasonable prices.

Churches and similar organisations can use this method as a way to distribute documents like monthly calendars because the congregants can turn them out using their own printers and pin it up on the fridge. Similarly, the Country Fire Authority used “download-to-print” as a campaign tool in their fight against the reduction of the volunteer firefighters’ role in this fire service.

How do you achieve this?

But how do you do this? Here, you author your document to a known common paper size using your favourite word-processing, desktop-publishing or presentation software and when it is finished and approved, you export it as a PDF file. This file is then placed on your Website for your supporters to download then print or take to a print shop.

Brother HL-3075CW colour LED printer control panel detail

You can print PDF documents from a lot of printers’ control panels

This is because the Adobe PDF file format has become the de-facto “electronic hard copy” format and most print shops and copy shops can print from this format. Most printers like a lot of the equipment reviewed on this Website have the ability to print from PDF files held on a USB memory key or similar storage medium just by you selecting the document using the machine’s control panel.

But you may find that using the full Adobe Reader software as downloaded for free from the Adobe Website may provide better results with your Windows or MacOS regular computer. This is more so when you want accurate page layout control from your printer including access to the printer manufacturer’s driver software control panel. In this case, once you have Adobe Reader in place, you open the “download-to-print” file with that software using the “Open With” option your operating system provides. I learnt about this with a volunteer who was doing IT support for a Men’s Shed that I am a member of and he found this out after trial and error printing business cards available as a PDF file on a “short-run printing press” laser printer.

You can use this procedure with email-based campaigns by attaching the PDF file to the email or providing a link to the PDF file on your Website in the email. Here, you need to be sure that the PDF file is a properly-formed PDF file because malformed PDF files can be used to transport malware.

What paper sizes to use

If you are in a country that uses the ISO 216 “A” series of paper sizes such as A3, A4 or A5, the job is made much easier. It is because this paper standard implements what is known as the “silver rectangle” which has the aspect ratio of 1:1.4142135 (square root of 2), thus allowing you to print on a page size smaller or larger in the series than what it was authored for. Here, you can get away with authoring a document for an A4 sheet yet it turns out properly on the large A3 sheet or smaller A5 sheet. This will also appeal because an increasing number of office inkjet printers, especially from Brother, are offering A3 printing.

Countries like the USA may require you to author the document for the targeted paper size like the common Letter paper size. On the other hand, you may have to have a Ledger or Tabloid paper size for something that is to be large or “half-letter” for something that is to be smaller than Letter.

The DL and similar paper sizes are hard to print from an office printer because most of these printers and the PDF software don’t readily support multiple-copies-on-one-sheet or require the operator to perform a lot of trial and error to print these sizes. These are best turned out by a print shop who can then print and cut the documents. On the other hand, you may have to engage staff or volunteers to cut out the documents and this can take a fair bit of time especially with odd-shaped documents.

Use of colour in your campaign

An issue that may crop up with your “download-to-print” effort is the ability to print colour. This will be of concern if one or more people are using monochrome laser printers to turn out their documents.

Here, your goal is to turn out a “best-case” document that looks the part in colour but yields a high-quality black-and-white output when you use that mono laser printer. This is similar to what was achieved for TV through the early years while colour TV came on the scene – the picture had to look adequate on a black-and-white set while being able to look the part on a colour set.

This may not be of concern with documents that are primarily text-based and you use colour to highlight certain words, but if you are using background graphics like photos to decorate the page, make sure that you have good contrast especially around text. You could configure your colour printer’s driver to print the document in greyscale to see how it will look when you print it on a monochrome printer.

Conclusion

Once you know how to choose the proper page size for the “download-to-print” documents and can turn them out as PDF files, you can easily establish that distributed printing campaign whether participants use their office printer or ask a print shop or the local office-supply store to turn out the documents.

Update:

29 July 2019 – to mention the Adobe Reader software as having better control options regarding page layout and printing.

Expecting your printer to be the home or small business printing press? What does it need?

This is an updated version of the article I had published in February 2012

Most small organisations such as micro-businesses and other small businesses will place an expectation on desktop-style computer printers to be used as an “organisational short-run printing press”.

HP OfficeJet Pro 8600a Plus all-in-one printer

HP OfficeJet Pro 8600 Series – a desktop multifunction printer that has been pitched as something that can turn out flyers and brochures

This expectation has been brought around through the availability of software with varying levels of desktop-publishing functionality at prices most people and small business can afford. This ranges from software in a typical office-software package offering elementary desktop publishing functionality like Microsoft Word and PowerPoint, through to dedicated mid-tier desktop publishing software of the Microsoft Publisher class that is at a price most people can afford and is easy to understand.

The same expectation has been underscored by the various printer manufacturers with their recent desktop-printer designs, especially with the high-end business models of their product range like HP’s OfficeJet Pro lineup. Here, they are bringing printing abilities, output speeds and document quality associated with workgroup-grade freestanding printers to this class of printer with such examples as Brother offering business-grade desktop inkjet multifunctions that can turn out A3 documents.

It has been underscored in the advertising that these printer manufacturers provide and is more evident with Websites and, especially, TV commercials that are run on prime-time TV which reaches most consumers more easily. Examples include a recent Canon TV commercial for their PIXMA printers, HP’s website for their OfficeJet Pro inkjet printers highlighting their prowess with turning out brochures, or Brother underscoring their business printers’ prowess with desktop publishing through a series of TV commercials.

What features does it need to have?

High-yield printing

HP OfficeJet 6700 Premium front-load ink cartridges

The printer should have separate colour ink cartridges and be able to accept high-yield cartridges

It should be feasible for customers to purchase high-yield ink or toner cartridges as an option for the printer alongside the standard-yield cartridges. Some vendors like Brother are known to offer “super-high-yield” cartridges for some of their printers alongside the high-yield and standard-yield cartridges. This is more important for inkjet machines because the ink cartridges are typically very small and aren’t able to hold a lot of ink.

It is worth noting that most of the equipment pitched at business users like the HP OfficeJet Pro 8600 will typically have the larger-capacity ink or toner cartridges even for their standard-yield variants and have a higher duty cycle therefore being able to do this kind of work.

Another direction that high-yield ink or toner supply is taking is in the form of tank-equipped printers instantiated by the Epson EcoTank approach. Here, the printers are equipped with high-capacity tanks and the user manually adds ink to these printers’ tanks to replenish them. Brother even uses the tank approach with very high-capacity cartridges in order to combine the best of both worlds and simplify how you manage your printer.

As well, you should prefer to use an inkjet printer that uses individually-replaceable ink tanks for each colour. These printers also become more cost-effective to run because you only need to replace the colours that you run out of when you run out of them.

The print mechanism has to be able to support large print runs without failing mid-job. This includes having it perform advanced printing functionalities like auto-duplex or use of anciliary trays. It also has to work reliably with jobs that are based around media other than regular paper.

Automatic duplexing

This brings me to automatic duplexing. An increasing number of home-office printers and small-business printers are being equipped with an automatic duplex mechanism so that the unit can print on both sides of the paper. This is usually to permit you to save paper but people may find this function useful for turning out booklets, brochures, greeting cards and the like where they want to print on both sides of the paper. For that matter, most of these printers have a “booklet printing” function built in to their driver software where they can use the duplex functionality to turn out booklets such as a four-page booklet on one sheet of paper. Similarly, automatic duplexing may come in handy for making flyers and signage that is to be seen on both sides such as a sign that is fixed to a window, or a sign used in a freestanding sign holder.

Brother MFC-J5720DW colour inkjet printer

A Brother desktop printer that can print on A3 paper

A common problem with some of these mechanisms is that they don’t print to the narrow edge of Letter or A4 paper during a duplex print run especially if the paper size determined in the driver software or print job doesn’t match the paper in the printer. The problem has been more so with most Hewlett-Packard inkjet printers except the OfficeJet Pro 8600, which was pitched as a brochure-printing machine. This can cause problems with registration shifting or a requirement to have large margins on the document. Some Canon printers such as the PIXMA MX-870 have improved automatic duplex mechanisms that can work to the edge of the paper.

In the same case, you may find that some automatic duplexers in the home or small-business printer class may have problems with page registration. That is where the page is lined up properly on both sides of the paper and can be of concern if you are turning out work like luggage tags, door hangers or bookmarks where it is critical to have the back of the document lined up with the front of the document. You can work around this by allowing a margin on both sides of the design.

Another problem is that there is a time penalty of up to 15 seconds per page with inkjet printers when they use automatic duplexing with this happening when the front side of the document is being printed. This is to allow the ink to dry on the front side of the paper before the printer draws the paper in to print on the back and is being reduced with newer equipment that uses quick-drying ink. As well, the automatic duplexing cycle is even being optimised to slowly retract the document in to the printer after the first side is printed so the printer can start the other side sooner.

Another limitation that I have found with automatic duplexers is that they don’t handle card stock or similar paper easily because they have to turn the paper around one or more rollers. Here, you may have to use manual duplexing where you reinsert the work in the machine with the other side facing the print head to print it double-sided.

Something yet to be seen for automatic duplexing in the context of desktop publishing and presentation-grade printing is the availability of coated paper that is coated on both sides of the sheet alongside duplexer mechanisms that can handle such paper.

Issues concerning use of the printer

Special printing media requirements

Plastic-based media

Plastic-based media like overhead-projector transparencies, back-print film and vinyl stickers / decals have special requirements when it comes to printing them on your printer.

They range from being able to “hold” ink that is sprayed on to them by the inkjet process or passing through a heat-based printing process such as the xerographic process used in laser and LED printers.

Laser printers and special media
Brother HL-L8350CDW colour laser printer

Brother HL-L8350CDW colour laser printer

If you use a laser printer, you need to use laser-optimised media for plastic-based media and stickers. This is because the printed documents have to pass through “fuser rollers” that are heated at a very high temperature in order to melt the toner on to the media. This can be a problem with the adhesive and plastic backing associated with stickers or the plastic media melting inside the machine and causing damage that is costly in both money and serviceability terms.

It also can extend to glossy or silk-look “presentation / brochure” paper which uses some form of glazing to provide the sheen, and this can cause problems with different printers.

So you have to use special media that is designed for laser-printer or xerographic photocopier use. This media is designed to work at very high temperatures so it can pass through the hot fuser rollers without damaging the printer.  Some of the media that is made by particular printer manufacturers is designed for the printers made by that manufacturer and, in some cases, printers based on a certain print-engine type. This is due to the manufacturer knowing the operating temperature for the printers in question.

But there are some kinds of special media that is made by third parties and pitched at a range of printers offered by many different manufacturers. Some of these also may be available under the private labels that different stationers and office-supply stores use. For example, Avery make a large range of laser labels that are compatible with most laser printers that are in circulation nowadays.

Inkjet-compliant plastic media

To get best results out of inkjet printers with plastic media, you have to use inkjet-optimised plastic media that has a rough surface on the printed side. This is to catch the droplets left by the inkjet printer as part of its printing process and avoid the ink smearing over the medium as it passes through the printer or is handled by the user.

As well, you will need to set the printer’s driver software to work with “overhead transparencies” or “back print film” when you print to plastic media. This is to allow the printer to optimise its printing process for the media such as slowing the print-head action so as to make sure the ink ends up properly on the medium.

When you load the media, you have to make sure that the rough “printing” side faces the print head as it feeds through the printer. This may be harder to understand with Hewlett-Packard and Brother printers because they use a U-shaped paper-feed path and eject the printed document above the paper storage trays. Here, you would have to put the media in with the rough side facing down when loading the printer.

Card stock, art board and similarly-thick media

Brother HL-L8350CDW colour laser printer special-media tray

“Manual-bypass” special media tray in a colour laser printer

Another medium that may prove itself to be difficult for desktop printers is art board, card stock and similarly-thick papers. Most of these papers can cause problems with printers that implement any paper path that has a U-turn in it like most desktop printers.

Here, you may have to use a “straight-through” paper path on them for these papers to work properly and use manual duplexing if you are printing on both sides. Most inkjet multifunction printers have a rear-mounted multifunction tray where you load this paper while laser printers will require you to use a “manual bypass” tray or slot at the front as the loading tray and have a drop-down door at the rear as the output tray.

Increasingly, budget and some midrange printers will have a limit on the number of sheets of paper that you can load through this way with some of them even requiring you to load one sheet at a time in to the printer.  This can be an inconvenience to you if you are turning out multiple copies of the same document.

Use your printer or outsource your printing for that print run

HP LaserJet Pro 400 Series colour laser printer

HP LaserJet Pro 400 Series colour laser printer

The main question that a lot of users will end up asking will be whether to have the print runs made by an outside printing house or print the documents with their printer. Some of you may prefer to outsource your printing rather than use your printer especially with public-facing documents like brochures and flyers. This is because the print shop that you use has better equipment than what you would have and it is increasingly true of large office-supply chains like Office Depot, Officeworks or Staples who provide on-site printing and copying facilities.

I have talked with two men who pastor churches with medium-sized congregations about this issue through the time I was reviewing the Brother MFC-J5720DW desktop inkjet multifunction printer. This is a class of user who could be tempted to use one of these printers to turn out flyers and tracts as a way to make the offering dollar go further. One of these men, who happens to be my pastor, raised the issue of output quality from outsourced work versus work turned out on one of these printers and remarked that the outsourced work is of much better quality. The other pastor raised the fact that these printers wouldn’t work well for turning out large print runs like what would be expected for promoting an upcoming special event at the church.

Brother MFC-J6720DW A3 inkjet multifunction printer

Brother MFC-J6720DW A3 desktop inkjet multifunction printer

One factor to consider is how many copies you will be eventually needing for your design. If you are turning out up to 20 to 40 copies of your design at a time, you can get by with using your machine. If you end up running more than that, you would need to outsource your printing. This is because of the cost of ink and paper involved in the large print runs, the costs associated with the wear and tear on your machine and the time it takes to run the large print jobs on the typical home-office or small-business printer. This last factor will be of importance with fax-enabled printers serving as fax machines that have to be ready to receive faxes or printers that are required to turn out hard copy as part of business processes.

Another factor worth considering is how often your design is likely to change. This also includes situations where you want to adopt a “print-as-needed” policy such as to run a small-enough quantity of flyers for an appearance like a house inspection. If the design is likely to change frequently or be suited to an occasion, you may have to use your printer for the short runs or outsource larger runs to a print shop that supports quick-turnaround printing such as a copy shop that relies on inkjet or xerographic technology or a printing house that uses digital presses.

Examples of this may include a café, restaurant or bar turning out menus or drinks lists that are centred around particular food and drink specials, a church or funeral home turning out an order-of-service for a particular occasion or an estate agent or auctioneer running flyers about the property that they are auctionning to hand out to customers.

Other factors worth considering include the printing cost per copy if you are intending to use a premium paper stock like coated paper, glossy paper or art board when you are wanting that special look for your public-facing documents.It also includes using finished-document page sizes and forms that are out of the ordinary document-paper sizes like A4 or Letter.  Here, you may have to factor in any extra handling that you our your staff may have to do for manual duplexing or cutting to small sizes.

It is worth knowing that your machine would keep its worth in the equation as part of the design-approval process before you commit to having them printed. This is where you would be turning out proofs so you are sure they are what you want them to be; or to turn out short “test-runs” to assess the effectiveness of a design.

Your printer can also complement the print shop you use for outsourced printing by being able to provide short supplementary print runs of the final document on request. Here, you may want to:

  • do a preview run which you would give to special customers or partners while the main print run is being turned out;
  • turn out a short “infill run” of the documents when you find that you have run short of copies and you don’t want to commit to another large print run due to cost or turnaround-time reasons; or
  • want to keep some copies on hand and ready to distribute so you can get your campaign off the ground without waiting for the printing to be finished especially if you find that your print job has been delayed for some reason.

Conclusion

Here, small businesses can consider the use of a desktop printer as the “small-business printing press” if they know what their machine is capable of and they are using the right media for the job. This includes whether to work it hard on a large print job or assign the job to the local print shop.

Updates:

7 February 2020: This document has been updated to cater for the high-capacity tank-based inkjet printers that are now on the market.

Product Review–Brother MFC-L8850CDW Colour Laser Multifunction Printer

Introduction

I am reviewing the Brother MFC-L8850CDW colour laser multifunction printer which is positioned as the step-up model in Brother’s full-speed colour laser multifunction printer lineup. This model is based on their HL-L8350CDW colour laser printer and is equipped with single-pass duplex scanning and a wide range of copy, fax and scan features.

Brother MFC-L8850CDW colour laser multifunction printer

Print Scan Copy Fax /
E-mail
Paper Trays Connections
Colour Colour Colour / B/W Colour 1 x A4 USB 2.0
Method
Laser xerographic
2400dpi from platen ID copy
Optimised receipt copy, enlarged text copy
Super G3 Optional high-capacity paper tray Ethernet,
802.11g/n Wi-Fi
Auto-duplex Single-pass duplex ADF T.37 Internet fax, Scan-to-email multi-purpose tray IPv6

Prices

Printer

RRP: AUD$849

Optional Extras:

High-capacity paper tray: AUD$249

Inks and Toners

Standard High-Capacity
Price Pages Price Pages
Black AUD$109 2500 AUD$123.95 4500
Cyan AUD$109 1500 AUD$179.95 3500
Magenta AUD$109 1500 AUD$179.95 3500
Yellow AUD$109 1500 AUD$179.95 3500

 

Servicing and Other Parts (Laser Printers)

Price Pages
Drum Kit AUD$267.95 25000
Belt Kit AUD$179.95 50000
Wast Toner Kit AUD$29.95 50000

The printer itself

Brother MFC-L8850CDW colour laser multifunction printer

How the printer looks when it is used for any of these tasks

The Brother MFC-L8850CDW colour laser multifunction printer is based on the single-function Brother HL-L8350CDW colour laser printer and others in the series, thus sharing the same improved colour laser-printing technology as its single-function stablemate. This has all the same abilities like the quick page-turnout and the duplex printing that this series is known for where it appears to work on both sides of two pages at one time.

Like other Brother laser printers and multifunctions, this unit has serparately-replaceable components for the print engine such as the drum unit and belt unit. This means that you can gain a longer service life out of these machines and their parts and can factor in these costs over the lifetime of the unit while not paying too much every time you need to replace the toner. One perceived disadvantage may be that you may run in to print-quality and reliability issues when you are using a drum unit or belt unit that is near the end of its useful life.

Brother MFC-L8850CDW colour laser multifunction printer LCD touchscreen

Large LCD touchscreen

One feature I admire about the Brother MFC-L8850CDW multifunction printer is that it is equipped with a large LCD touchscreen that is its “walk-up” user interface. There is also a touch-operated keypad that lights up when you have to enter numbers in to the machine like dialling a fax number or determining the number of copies you can do.

Brother MFC-L8850CDW colour laser multifunction printer user interface

LCD touchscreen and numeric keypad that shows when it is needed

People who have eyesight difficulties may benefit from this because of the large display area and avoiding unnecessary user-interface clutter which is a problem with a lot of business-focused multifunction devices that are in circulation.The only niggle that some people will find with this display is that the clock display takes a few seconds to update when you “wake up” the machine to start using it.

The automatic document feeder is a single-pass duplex type which scans both sides of a document at once for such jobs as double-sided copying. If you have to deal with bound original documents, this lid can be lifted up at the sides so that it lies flat on the original documents.

It, like most of the recent Brother business multifunction printer range, can work as a colour Super-G3 fax machine with a regular telephone connection or can work as a T.37-compliant Internet fax machine. This includes the ability to work as an “Internet-fax off-ramp” where it can receive a fax from the Internet and send it along regular telephone lines to an ordinary fax machine. This feature is pitched at users who have multiple locations separated by long distances and want to avoid huge long-distance telephony bills for sending documents by fax.

Walk-up functions – can be started from printer’s control surface

Brother MFC-L8850CDW colour laser multifunction printer user interface

Task-specific copying options

This machine’s display leads to a simplified user interface that makes it easier for people to use it even if they haven’t used this model before. This is taken from the design cues used in today’s smartphones and tablets and you have such situations as function lists that scroll sideways and one-touch access to the common tasks.

When you copy documents with the Brother MFC-L8850CDW after not using it for a while, the unit will start scanning the originals to memory while the print engine warms up to start printing. This benefits such tasks as copying many pages from bound documents or simply to have the originals returned to whoever gave them to you.

The ID-copy function is, like on most recent Brother multifunction printers, still very simple to use because you don’t have to reposition the card when you flip it to copy the other side. On the other hand, if you line up any document to the edge of the glass surface, the printer clips a few millimetres from the edge of the document which can be of concern for those documents that are “worked to the edge”.

Brother MFC-L8850CDW colour laser multifunction printer app options

Task-specific apps now available

There are a variety of apps which provide extra functionality such as copying a section of text like a newspaper article. These apps also work alongside the popular online services like Dropbox, Facebook and Evernote so you can “scan to” these services. The Brother printer also supports the ability to print from these online services and the Brother Web Connect system allows multiple users to register their own accounts for each service on the same device. Furthermore, each user can protect their presence on these accounts using a PIN number.

The Brother MFC-L8850CDW does work with Brother’s iPrint&Scan mobile-printing software and the Apple AirPrint ecosystem to allow you to print from smartphones and tablets.

Computer functions

I downloaded the driver software for the Brother MFC-L8850CDW colour laser multifunction printer and had found it quick to install but you have to make sure you install the correct driver that pertains to the correct model of printer.

There is the “print-options at a glance” layout for specifying how the print job should be printed and you bring this option up when you click on the “Preferences” or “Properties” option when you specify your print job. This includes rough-previewing of how a duplex, booklet or “tiled” print-job should look like.

The Brother-supplied “ControlCenter4” scan software could benefit from direct access from the desktop rather than via the “Brother Tools” app and could allow you to organise the order of the scanned pages rather than having to delete then re-scan pages to achieve a particular page order for that PDF.

Print Quality and Useability

Like the Brother HL-L8350CDW colour laser printer I previously reviewed, the Brother MFC-L8850CDW multifunction implements the “drawer-style” of consumable loading. This is where you pull out the drum unit as if it is a drawer to change the toner cartridges. This also extends to access to the printer’s internals when you have to deal with paper jamming or similar situations.

The Brother colour laser multifunction has a 6-second delay till the first page comes out when it hasn’t been used for a while. This is something that has to be expected of laser printers because of the way the toner is “fixed” on to the paper using hot rollers.

It was able to competently turn out a large double-sided document properly and reliably, although there it does pause for a few seconds after 30 pages. It may be to receive more data bot also to keep the machine’s running temperature in check. Like the single-function HL-L8350CDW and its stablemates, this Brother printer can effectively “work” both sides of two sheets of paper during a duplex-printing job. This only works with jobs that you submit from the computer rather than any of the “walk-up” printing jobs.

I also had to run a batch of mailing labels on this printer and had a problem with the printer jamming. The large LCD screen showed clearly where to remove any jammed paper and this process didn’t involve groping around in dark places to remove that paper. Then I re-ran the job on some newer labels and had to make sure I was specifying labels rather than plain paper when doing this kind of run.

Limitations and Points Of Improvement

The copy and scan functions could benefit from additional optimised-copy / optimised-scan modes to suit working with thin paper or with bound materials like books. As well, the “app” functionality could also benefit from functions to turn out “pre-ruled paper” like ruled notepaper, graph paper, check lists and music staves similar to what has been offered by HP and Canon for their inkjet and laser printers.’

A problem that can occur when printing a single double-sided document is where the printed document “curls up” in the output bay. This may happen when you use the printer earlier on in its service life. As well, I would also like to see the “quick duplex-printing” functionality where these Brother colour laser printers effectively work both sides of two pages improved to work with jobs you specify from the control panel or for continual printing of many pages.

As for scanning, the Brother multifunction printers could have the scan head able to scan “to the edge” of the glass when scanning documents from the glass platen rather than the automatic document feeder. This is because most of us would line up documents against the edge of the glass when scanning them to achieve a good-quality scan.

Another features that would be nice to have would be the display clock being synced to an NTP time server and supporting local time zone rules like what happens with computers or mobile devices. This can avoid the need to set the clock every time daylight-saving time changes for example as well as a desire to have an accurate clock for fax logs, etc. There could be a menu option to allow the USB port to work as a “plug-and-charge” USB port when the printer is in sleep or hibernate mode as well as supporting 1 amp or 2.1 amps power at that port, so as to allow us to charge smartphones, tablets and their accessories from the printer’s USB port at all times.

Conclusion and Placement Notes

If you are considering a heavy-duty desktop multifunction colour laser printer for that office where you expect to yield a lot of colour documents, I would give the Brother MFC-L885CDW some serious consideration. This is more so if you also expect to include the idea of scanning one or more large runs of documents to PDF and want to get both sides at once.

You could even consider teaming this printer along with one of the Brother A3 single-tray inkjet multifunction printers to set up an “all-inclusive” desktop printing / scanning setup for your small business, home office or non-profit organisation. Here, this unit could handle most regular A4-based printing jobs while you could run the inkjet unit on A3 jobs or those jobs that require special inkjet-compliant media.

HP to split in to 2 companies

Articles

Hewlett-Packard to Split Into Two Companies: Report | NBC News

Hewlett-Packard to split in 2 | The Australian

Partners: HP Split Could Unlock Value Of Both PC-Printer And Enterprise Businesses | Computer Reseller News

My Comments

IMG_0907 HP Envy 4 Touchsmart at Intercontinental Melbourne at Rialto - Windows 8

HP Envy 4 Touchsmart notebook computer

Recent news is that Hewlett-Packard is to split in to two entities with one covering PCs and printers and another covering Tech services which is encompassing the enterprise computing sector. This is to offset the losses caused by the reduced demand for regular personal computers and printers due to mobile computing devices (smartphones and tablets) being the preferred way to go.

HP OfficeJet 6700 Premium multifunction printer

HP OfficeJet 6700 multifunction inkjet printer

By splitting the entities, there is the ability for HP to have the companies focus on the expertise and value that each of them will provide without one of them affecting the other negatively. This was in contrast to HP previously acquiring Compaq who had bought out DEC who were known for the PDP-11 and VAX mainframe computers with their associated terminals and peripherals. In this case, HP’s PCs and printers company could place more effort on winning back the “personal computing and printing” market for both business and home users as well as increasing that effort that they started on printing for mobile devices that they started with their ePrint initiative.

HP Elitebook 2560p at Intercontinental at Relto, Melbourne

HP Elitebook 2560P business notebook computer

The questions that can be raised here are what of the branding for the separate entities as in how each of these entities will be known. As well how will this affect HP’s footing in to the commercial printing sector such as the digital presses and photo printing systems – whether this will be part of the “Tech services” company or the “PCs and printers” company. Yet another question that can be raised is how research and development that HP has been known for will be affected, especially if one of the companies puts forward an innovation that is of benefit to the other company’s products.

This will remind me a bit of the way IBM divested themselves of their hardware businesses over the years, with the printing and typewriter business going to Lexmark, the personal computing business going to Lenovo and the data storage business going to Hitachi. It was in order for them to focus on the enterprise data services sector rather than running a monolith that has other loss-making functions.

Should I buy a secondary printer for my home network?

Brother MFC-J4710DW sideways-print multifunction inkjet printer

Brother MFC-J4710DW – an example of a printer you would use as your main printer

Your existing printer or multifunction unit may be working satisfactorily for you at the moment but you may find that you or your household may benefit from a secondary printer that is connected to your home network.

Typically this may be brought about by you buying a printer with more functionality than the one you already own and you “pushing” down the existing printer to serve as a secondary machine like you would with the existing refrigerator or colour television set. In some cases, it is more attractive to do this with mid-tier consumer units or any of the business units where you spend more on the equipment rather than those units that cost as much as you paid for the machine to replace their ink or toner cartridges.

Of course, the idea of networking a printer would be to avoid the need to buy a printer for each computer at home but a different trend has risen. Increasingly, most printer manufacturers are implementing a “mobile-printing” strategy to allow you to print from a smartphone or tablet. This can be done through Apple AirPrint for iOS devices, Google CloudPrint for some Android devices or a manufacturer-provided app.

Similarly, most printer manufacturers are selling equipment on a “horses-for-courses” approach where different printers in their consumer and small-business product ranges suit different tasks.

What applications may cause you to think of a secondary printer?

There are two main applications where a secondary printer on your home network may be handy

A machine more locally placed

HP Envy 120 designer all-in-one printer

HP Envy 120 designer all-in-one inkjet printer – suitable for use as a secondary printer

Most likely, you will have the printer kept in your home office or study where you do a lot of the computing. But, as you use AirPrint or similar features that enable printing from your tablet or smartphone, you may be wanting to order print jobs from other rooms in the house like the kitchen. Similarly, most of the recent crop of printers have a “print-from-Web” function to obtain hard copy from Web services like Dropbox or Facebook.

The idea behind this setup is that when your computer device asks you which printer to send the job to, you determine the machine that is local to you for that job. Here, you have the advantage of being ready to collect the job immediately rather than it piling up on the desk. You also have the assurance of hearing whether the machine has started to turn out your job or not so you are not worried about sending it to the wrong unit or mis-specifying that job.

This situation may be more real for those of you who live in a larger house or a multi-storey / split-level house and have the home office up the front or downstairs but have a significant activity area on the other side of the house or upstairs like the kitchen and family room that is located down the back of the house. Similarly, those of you who have a multi-building home network covering the garage,barn or bungalow alongside the main house may also find this situation applying to you. Here, you could keep a lesser-capable printer or multifunction in the bungalow while having another unit like a better model kept in the main house.

Brother DCP-J552DW multifunction printer

Another printer that can serve as a secondary unit

Here, you could keep a light-duty network-capable multifunction printer like the Brother DCP-J552DW, the Brother DCP-J562DW or HP Envy 120 in the kitchen or family room. This could allow you to do on-the-spot printing and copying in that area. A mid-tier consumer inkjet, low-tier business inkjet or a low-tier business laser / LED machine may work well for a study.

Some families may use this as a way to work towards providing their adolescent or adult child with a printer for when they “grow their wings and leave the family nest”. Here, the adolescent or adult child could be responsible for buying the consumables for that machine and then take it with them when they move onwards.

The ability to have complementary functionality

You could have the best of both printing types for your home office if you have both a laser and an inkjet printer. Here, you could benefit from the flexibility that this offers when it comes to choosing and using stationery for your printing requirements. An example of this could be to not worry about purchasing laser labels or inkjet labels for your envelopes because you can use the appropriate machine for the labels you have on hand.

Some users may benefit from a monochrome laser or LED unit for their routine document-printing needs while a colour inkjet can come in handy when occasional colour printing is required. Similarly, a photo-grade inkjet machine like a high-end HP Photosmart or OfficeJet or high-end Epson could serve your photographic or brochure-printing needs while a machine not so good with “presentation printing” or “photo-grade printing” can do the normal office printing work. This is more so as presentation-grade glossy or silk-look paper is more readily available at local office-supply stores for inkjet printers than it is for laser printers.

Brother HL-6180DW monochrome network laser printer

One of those mono laser printers you would see as a document-printing workhorse

Another example would be is having machines that handle different paper sizes such as A4 and A3. You could use an A3-capable printer or MFC for your large-sheet printing requirements while you maintain an A4-capable machine like most business lasers for most printing needs.

What must you consider?

A common issue associated with very-low-end printers when it comes to keeping them going is that the cost of purchasing replacement consumables is equivalent to that of purchasing a similar-standard printer. As well, a lot of these machines may not last for a long time nor would they be able to yield a significant number of pages.

I would also be careful of the two-cartridge colour inkjet printers because if one colour runs out, you would have to replace the colour cartridge. These can only work well for occasional work but I wouldn’t expect to run them hard for constant work.

On the other hand, I would pay attention to brands that use the same type of consumables across a large part of their product range. This is represented with Hewlett-Packard implementing the 564 series of ink cartridges across most of their Photosmart product range since 2009 and Brother using the LC-133 cartridges across all of their current-issue inkjet machines.

The latter example was underscored with the Brother DCP-J552DW multifunction printer which is a light-duty home machine and the Brother MFC-J6720DW A3 multifunction printer which is a heavy-duty SOHO unit using these cartridges – you don’t have to think of buying two different cartridge types for the different printers..

Conclusion

You can run one or more additional printers on your home network still as communal printers. But these can earn their keep either as a machine that is local to a point of activity and/or to provide functionality that is complementary to other printers that you own.

Want to check on what is being printed using Windows 8.1

Modern User Interface - Device Charm menu when print job is in progress

Modern User Interface – Device Charm menu when print job is in progress

Those of you who have moved to Windows 8 and 8.1 may have found it difficult to know what’s printing when you send out a print job to your printer. Here, you may be used to the “Devices And Printers” window since Windows Vista where you could click on the printer icon to check what print jobs are being printed at a given time.

Here this routine has been simplified in Windows 8 and is available in both the Desktop and the Modern UI views as a consolidated list. This is easier for those of you who have two or more printers like a laser printer that you run as a “printing press” alongside a baseline inkjet printer for ordinary document printing.

Modern User Interface (Metro User Interface)

  1. Bring forward Charms (hidden task-specific option buttons) on right side.
    Touchscreen users simply swipe from the top right-hand corner while mouse users move the pointer in to the top right-hand corner.
  2. Click or touch Devices.
    The “Check Printing Status” text lights up when a print job is pending or in progress
  3. Click “Check Printing Status” to view the jobs list
Right click on Printer icon in Desktop notification area to bring up these options when a print job is in progress

Right click on Printer icon in Desktop notification area to bring up these options when a print job is in progress

Traditional Desktop User Interface

  1. Right click Printer icon in Notifications area in Taskbar
  2. Click on Printer icon
  3. Click on Open All Active Printers for all jobs sent to all printers
  4. Click “name of printer” to show this printer
  5. Desktop UI users can also follow the Modern UI steps as another way to bring up the pending print jobs.

Microsoft could improve on this by having the Devices Charm change colour when a print job is in progress or change to a different colour when something needs attention.